Dropbox is one of those huge apps that are ubiquitous – like Gmail, iMessage or spotify—which is constantly adding new features. but meIf you do not use the service On a daily basis, you may miss some tools that have been added. TDropbox’s latest update is worth paying attention to, because It gives you a better way to manage file blocks more easily.
We are all looking for better ways to organize our digital things, Be it emails, photos, playlists or important documents, And that’s exactly what Dropbox’s new feature is Automatic folders are called It is designed to do. Once the folders are Setting, files sent to them can be named and sorted automatically Or convert it as needed.
that it Easier to understand how it works once I tried it. Open Dropbox on the web, navigate to where you want your automated folder to live, then tap Creates And auto folder. You will be asked to give a name to your new folder, and choose the type of automatic processing you want to apply to the files inside it.
You have six options: to sort files into monthly and yearly folders, to rename them, to decompress them, or to convert them to images, videos, or PDFs. Choose the last option, for example, and any files added to the automated folder, from Word documents to JPGs, will be converted to PDF using Dropbox’s built-in conversion tool.
Choose your automation, click next one, and you can customize it. The options you see here will vary depending on the automation. If you’re renaming files, for example, you’ll be able to set the template for renaming (you can start filenames with a date, for example, and include the original folder name.
Your chosen automation is applied to new files, no matter how you add them—through a desktop client, through mobile apps, or through the web interface. You can modify the folder settings by clicking on the three dots next to it on the web interface and selecting automation editing.
The dialog itself allows you to pause autoplay, if you need to (via a file Active / Paused toggle switch), or get rid of it completely (via the Recycle Bin icon) – even though the folder and files remain. You can also add other automations by going to a folder and clicking on the three dots at the top, then Add automation. The same option allows you to convert an existing regular folder into an automatic folder.
single automation Promised by Dropbox And mentioned in their support documents The ability to automatically mark files when they are added to a folder. This option has not appeared to us at the time of writing, although it is hoped that it will appear soon, because It seems to be one of the most useful automation that Dropbox can offer.
You can also add tags manually via the Dropbox web interface. select folder, A file or a group of files, and you’ll see a file Tags Field on the right side: Enter your tags here, and hit Enters after each one. The benefit of adding tags is to make it easier to find your files later, especially if files related to a particular topic or idea are scattered across multiple folders in your Dropbox account.
The Dropbox web app has a better search functionality than you might have realized (use the search box that appears at the top of each screen). You can narrow down the results based on the folder or file type, and if your search terms match a certain tag, you’ll be able to select the tag under the search box.
Another related feature added by Dropbox calls for organizing multiple files. It automatically sorts files into subfolders based on dates, keywords, or how often you interact with them. You can use multi-file organization through the web app in any folder that isn’t an automated folder: Click the three dots at the top , then choose Multi-file organize from the list.
Some of the options you see are identical to the default folder options. You can choose from idleAnd MonthAnd generalAnd Keyword, And smart move—Dropbox doesn’t say exactly how the Smart Transfer option works, but you can at least preview the “smart” suggestions on the next screen before applying them.
You also get some customization options. You can choose the ranking keyword, for example, or the length of time that is counted as “inactive” (either 30 days or 90 days). Organizing multiple files is a one-time process – once you’re done organizing, it’s done. The same rules will not apply to files added to the folder in the future, although you are in the case of the month and year options Given the option to add automation.
To make it easier to manage automatic folders, you can see them all on one screen through the web portal. Click on your profile picture (top right) and then automation, or go directly to www.dropbox.com/automations to see them. You can see which folders are included and which automation is applied, pause, restart, edit, and delete it as necessary.